Claims Submission

Streamlining Medical Billing with ICON Billing

In the intricate world of medical billing, the role of a clearinghouse can be shrouded in mystery. This post sheds light on the functions of a clearinghouse during the claims submission process and how ICON Billing leverages its expertise to maximize the efficiency and accuracy of your claims.

What Does a Clearinghouse Do During Claims Submission?

A medical billing clearinghouse is a vital intermediary between healthcare providers and insurance companies. Here’s a breakdown of their critical functions during claims submission:

  • Claims Scrubbing: Clearinghouses utilize sophisticated software to scrub submitted claims for errors and inconsistencies electronically. It can include missing information, invalid codes, and discrepancies between the service provided and the billed charges. A clean claim significantly improves the chances of the first-pass payment by the insurance company.
  • Coding Conversion: Different insurance companies have their preferred coding systems. Clearinghouses can translate codes from the provider’s internal system to the specific format required by the payer, ensuring the claim is understood and processed efficiently.
  • Eligibility Verification: Clearinghouse systems can verify a patient’s eligibility for coverage with the insurance company in real time. It helps identify potential coverage issues upfront, preventing claim denials due to lack of coverage or authorization.
  • Claim Editing and Resubmission: If the clearinghouse identifies errors during the scrubbing process, it can edit the claim to ensure accuracy before submission. In case of a claim rejection, the clearinghouse can assist with resubmitting the claim with the necessary corrections.
  • Electronic Remittance Advice (ERA): Clearinghouse systems can translate and deliver Electronic Remittance Advice (ERA) from the insurance company. ERAs detail how the insurance company processed the claim, including explanations for any denials or adjustments.

Benefits of Utilizing a Clearinghouse:

Partnering with a medical billing clearinghouse offers several advantages for healthcare providers:

  • Faster Reimbursement: Sending claims through a clearinghouse speeds up the processing time by verifying that they are error-free and electronically submitting them. This ultimately results in faster payment.
  • Reduced Denials: 
  • The scrubbing and editing functionalities of clearinghouses minimize claim denials due to errors, improving overall revenue collection for the practice.
  • Improved Efficiency: The claims submission process can be made more efficient by implementing clearinghouse automation. This leaves staff with more time to perform essential duties such as patient care.
  • Enhanced Visibility: Clearinghouse systems often provide real-time claim status updates. Allowing providers to track claim progress and identify potential issues promptly.

How ICON Billing Can Help You with Clearinghouses:

While clearinghouses offer numerous benefits, navigating their functionalities and choosing the right partner can be complex. Here’s how ICON Billing empowers you to leverage clearinghouses effectively:

  • Clearinghouse Selection and Integration: We can guide you in selecting a reputable clearinghouse that seamlessly integrates with your existing practice management system.
  • Claim Scrubbing and Editing Expertise: Our team possesses in-depth knowledge of clearinghouse functionalities and can optimize claim scrubbing. And editing processes for maximum accuracy.  
  • Coding and Eligibility Verification: Before forwarding your claims, our team accurately codes them to avoid mistakes and employs clearinghouse tools to check whether the submitted patient eligibility information is correct.
  • ERA Interpretation and Follow-up: We can translate and interpret ERAs and identify payment discrepancies. And handle necessary follow-up actions with the insurance company on your behalf.


Medical billing clearinghouses are vital in streamlining the claims submission process and maximizing revenue collection for healthcare providers. By partnering with ICON Billing, you gain access to our expertise in leveraging clearinghouse functionalities and ensure your claims are submitted accurately and efficiently, leading to faster reimbursements and a healthier bottom line for your practice.


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